Terms & Conditions of Hire

Last updated: January 2023

1. General

1.1 These terms and conditions govern the hire of Tonimbuk Equestrian Centre (TEC) facilities by any individual, club, or organisation (the "Hirer").

1.2 By submitting a booking, the Hirer agrees to these terms.

1.3 TEC is managed by Tonimbuk Horse Trials Inc, a volunteer committee.

2. Bookings and Payment

2.1 All bookings must be made in advance by contacting bookings@tonimbuk.com.

2.2 A booking is only confirmed upon receipt of a signed Hire Agreement and any required deposit.

2.3 Pricing is subject to change. Contact the bookings team for current rates.

2.4 A cleaning/security deposit is required to secure the venue and will be refunded if the venue is left clean and undamaged.

3. Cancellation

3.1 Cancellations must be made in writing to bookings@tonimbuk.com.

3.2 Deposits may be forfeited for cancellations made within 14 days of the event date.

3.3 TEC reserves the right to cancel bookings in exceptional circumstances, including unsafe weather conditions. In such cases, a full refund will be provided.

4. Use of Facilities

4.1 The Hirer is responsible for the conduct of all participants and spectators during the hire period.

4.2 All facilities must be left clean and in the same condition as found. Additional cleaning fees apply if this is not met.

4.3 Horses must be supervised at all times. No horses are permitted in car parks, on roads, or in areas not designated for equestrian use.

4.4 The maximum stable capacity is 82 horses. Covered yard capacity is 10 horses.

5. Safety and Liability

5.1 All riders using the cross country course must wear an approved helmet (AS/NZS 3838 or equivalent) and body protector.

5.2 The Hirer assumes all responsibility for the safety and wellbeing of participants.

5.3 TEC and Tonimbuk Horse Trials Inc accept no liability for personal injury or property damage sustained on the premises, except where caused by the gross negligence of TEC.

5.4 All hirers are required to hold public liability insurance of at least $20 million.

6. Damage

6.1 The Hirer is responsible for any damage caused to the venue or equipment during the hire period.

6.2 Repair costs will be deducted from the cleaning deposit, with any excess billed to the Hirer.

7. Animals

7.1 Only horses and ponies are permitted on the equestrian grounds.

7.2 Dogs must be kept on a lead at all times and are not permitted in the arenas or stable areas.

8. Governing Law

8.1 These terms are governed by the laws of Victoria, Australia.